Executive Assistant, Directorate

Good salary and benefits
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The Global Alliance for Improved Nutrition (GAIN) is driven by the vision of a world without malnutrition. GAIN is a Swiss based foundation that mobilises public-private partnerships and provides financial and technical support to deliver nutritious foods to those people most at risk of malnutrition.  The organisation is delivering improved nutrition to an estimated 700 million people in more than 30 countries, half of whom are women and children. Nutrition products are as varied as fortified cooking oil and flour in Africa, soy sauce in China and biscuits in India, as well as specialised products for infant and young child nutrition, and interventions to protect the most vulnerable affected by emergencies or chronic illness.

This role will provide senior level administrative support to GAIN’s Director of Strategic Operations and Secretary to the Board (60-70%); and to the Director of Programme Services (30-40%)across all their activities with a particular emphasis on supporting the GAIN Board processes and effective governance.   

Tasks and Responsibilities:

• Manages the diaries for the two Directors, plans, organises and coordinates key meetings and calls attended by the two Directors; supports Directors in ensuring effective time management, workflows and task completion
• Makes travel arrangements (including visas) for the two Directors and for Board members attending Board meetings
• Supports preparation of Board and Committee Agendas
• Takes Minutes, record keeping to support compliance (supporting the legal officer based in Geneva on Swiss compliance issues)
• Drafts official correspondence for the two Directors, including reports, contracts, and other administrative documents, prepares documentation for key meetings, and delivers in a professional and timely manner
• General Administration
• Ensures compliance with the GAIN administrative policies and procedures
• Any other duties as requested

Competences (Skills and Attributes)
• Strong interpersonal and organisational skills, able to plan and execute work on a clear timetable and to assist others in so doing
• Proactive with a commitment to quality and accuracy; a high level of attention to detail; able to develop, adapt and maintain effective systems and processes
• Effective communication skills, both written and verbal; including with geographically dispersed staff
• Able to prioritise, multi-task, and work well under pressure
• Ability to work without close supervision
• Confident in working with senior/eminent individuals 
• Exceptional judgement

• Must have strong previous experience as an assistant, preferably as an Executive Assistant
• Previous experience in working in a fast-paced environment, whether in the private or not for profit sector, preferably some experience in supporting corporate or charity governance processes eg Board meetings

Degree-level or equivalent experience preferred

Other Requirements
Must be fluent in English, French would be a strong asset

For more information, please see the Job Description below:




Job Description
Closing Date
25 Feb 2018

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