Finance and Administration Officer

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Kigali, Rwanda
RWF 12’013’344 – RWF 13’729’536 per annum, depending on experience.
Contract Type
Fixed Term
TBC - Subject to Funding
About the Role

Underpinned by strong economic growth and high-level government commitment, the potential to accelerate improvements in nutritional outcomes in Rwanda is very high. The food systems pathway submitted by the Government of Rwanda at the 2021 UN Food Systems Summit provides a strong basis for realizing a range of food systems improvements that have the potential to improve the nutritional status, particularly of young children and women. The preparation of the next National Strategy for Transformation (NST-2) and the next Strategic Plan for Agriculture (PSTA-5) provide the opportunity to elevate nutrition outcomes as a priority and to advance these outcomes through the identification of a set of coherent and impactful policies, programmes, and actions.

To achieve this goal, GAIN is seeking a Finance and Administration Officer for an anticipated 18 month project (subject to an extension of 5 years depending on funds availability) to support food systems policy work in Rwanda.

The Finance and Administration Officer will be responsible for providing administrative, coordination and financial management support under the supervision of the Senior Policy Advisor. The position holder will ensure processing, recording of payment transactions and office management processes are done in timely and accurate manner. The position holder supports compliance, and the expectation is for strong collaboration with all office staff members. The position requires resolute fiduciary responsibility of all financial resources and high professional standards with a willingness and ability to enforce compliance with GAIN and donor policies and procedures. This role will be based in the new project office in Kigali and therefore the position holder will support the start-up phase. GAIN will only make offers once the funding is secured. 

Key Responsibilities include
  • Work with the Senior Policy Advisor to plan and implement financial and admin operations systems in accordance with GAIN policies and procedures while keeping within donor requirements. This includes systems for Cash Flow management, consolidation of accounting information, internal controls, financial reporting, financial record keeping, grant management and compliance.
  • Support and enhance the efficiency of existing control systems and develop standard operating procedures for accounting.
  • Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with GAIN policies and procedures and donors grants and contracts requirements and promptly process payments.
  • Support the Senior Policy Advisor in administering recruitment and procurement of goods and services in accordance with GAIN rules and procedures.
  • Implementing and maintaining procedures/office administrative systems
  • Assist in coordinating the travel (visa, booking transport and accommodation) of GAIN staff, consultants and senior partners which relates to the implementation of GAIN activities in Rwanda.
  • Assist in organizing and participate in work planning and progress reporting meetings.

About you

The ideal candidate should have proven experience in accounting, bookkeeping or cashiering, including experience with double-entry accounting preferably in an international NGO. Knowledge in major international donor rules and non-profit accounting is highly desirable.

The postholder should have strong skills in MS Office programs, particularly Excel. Good communications skills in English. Demonstrate accuracy in the processing of cash transactions, mathematical aptitude and attention to detail. You should be a strong team player, with the ability to work within a multi-cultural setting.

Experience in using Quickbooks, Navison or similar accounting software is required. Candidate should have education background in Accounting, Finance or related fields. CPA 3 or other relevant accounting qualification. Familiarity with Salesforce is a plus.

About our Offer

The starting gross salary on offer for this role is from RWF 12’013’344 – RWF 13’729’536 per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

GAIN is a Swiss-based foundation that was launched in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially those most vulnerable to malnutrition.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations. 

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.

For more detailed information please see the attached job description. To apply, follow the "Apply Now" link.

This advert closes on 6th June 2023. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued.  We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.

Hybrid Working
Additional Information
Closing Date
5 June 2023