Senior Program Assistant
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The Senior Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of the programme. They will provide effective support and assistance to the team to ensure smooth programme implementation in line with GAINs rules and regulations. Reporting to the Head of the Program(HoP), the Senior Program Assistant will provide operational and administrative assistance to the HoP and Program staff, perform a variety of administrative, coordination and logistical services in support of the operations of the Program, and assists with information management the team.
- Coordinate logistics for meetings, events, and calls; including, but not limited to transportation, preparing presentations, drafting meeting documents. Attend and record meeting discussions and action items as needed.
- Develop and maintains a tracking system of responses to proposals.
- Liaise with Finance and other outside agencies regarding venue, travel, hotels, and with Catering Services staff for provision, room organization and logistics.
- Update and track appointments.
- Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports, and proposals on programme implementation arrangements.
- Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
- Prepare itineraries and briefings for travel including pre- and post-travel documentation (visas, travel authorization, travel claim, expense reports, compensatory time off).
- Create requisitions in the system for receipt of goods and services, including making budget check for requisitions, Purchase Orders, and vouchers.
About you
The ideal candidate should have experience in project operations management, administrative, networking and communication skills preferably supporting multiple projects. Demonstrated experience working with various senior level managers in a support role.
In addition to this, the postholder should have proven ability to use initiative, prioritize, multi-task, and ability to multiple requests from programmes. Soft skills are highly valued in this role and as such will be required of the successful candidate.
The postholder should be highly flexible, with good written and verbal communication and presentation skills, including a proven ability to communicate diverse information and messaging in simple and concise formats. An educational background in administration, office management, business or related field from an accredited college is needed. University degree (or equivalent) in Business or Public Administration or related field preferred.
The starting gross salary on offer for this role is from USD 16’011– USD 18’315 per annum, depending on experience.
GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.
GAIN is a Swiss-based foundation that was launched in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially those most vulnerable to malnutrition.
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.
Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.
For more detailed information please see the attached job description. To apply, follow the "Apply Now" link.
This advert closes on 21st July 2023. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.
The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.