Administrative Assistant
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The Administrative Assistant plays a pivotal role in the GAIN Tanzania office, providing efficient and effective support in administrative and logistical matters.
Working closely with the Senior finance and administrative assistant, the Finance and Administrative Manager, and project staff, this role ensures smooth coordination of general office operations and acts as a central repository of office information, disseminating relevant meeting and event updates including admin policy changes to staff members promptly.
This is a 24 month contract based in Dar es Salaam.
- Organize logistics and assist with correspondence, including reports, contracts, and other administrative documents.
- Conduct routine administrative and procurement activities.
- Manage front desk duties, providing exceptional care to office visitors
- Ensure compliance with basic Standards contained in the GAIN finance procedure manual.
- Scan, photocopy and send office documents as needed.
- Maintain up-to-date petty cash financial records and prepare supporting vouchers.
- Manage office store inventory and facilitate item distribution. -
- Assist the finance team in preparing and dispatching statutory letters to relevant authorities
About You
The ideal candidate will have excellent knowledge of public administration as well as the ability to carry out basic administration skills to a high standard whist paying attention to detail.
You will have a good working knowledge Microsoft Suite Packages coupled with general good I.T. skills.
You will be able to build rapport and cultivate good working relationships with your approachable nature and can do attitude. The ability to manage a busy workload will also be a key factor to ensure success in the position.
Candidates should be in possession of an Advanced Diploma or University Degree in Accounts and Finance, Business administration, Procurement and supplies, or a related field from a recognized University.
The starting salary for this role is as follows, depending on experience:
(USD) 10,932 - (USD)12,492
GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.
We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.
The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition.
Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.
GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks.
By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries.
This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level.
These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy.
This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements.
Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.
For more detailed information please see the attached job description. To apply, follow the "Apply Now" link.
This advert closes on 24th May 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.
The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued.
We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.