Finance and Administration Officer
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Reporting to the Head of Operations, GAIN Pakistan, the Finance & Admin Associate will manage bookkeeping and related compliances.
Additionally, the postholder will support ongoing routine operations related to the administration of the office in coordination with Head of Operations including day to day management of all finance related tasks such as payments to vendors, Tax compliances, management of office with oversight of the office support staff and maintenance vendor, providing travel support to the project staff, and other administrative and financial matters as assigned from time to time.
The Finance & Admin Associate will work closely within the GAIN Pakistan team and with key departments in GAIN HQ for the smooth and coordinated implementation of the projects from a finance and admin perspective.
- Ensures that all procurement and payment approvals are obtained in line with GAIN policies & procedures.
- Prepares and ensures that all accounts payable documents are complete for mathematical accuracy and internal compliance.
- Ensures all GAIN Pakistan documentation related to procurement of goods & services is in line with Pakistan tax regulations.
- Aiding in tracking of budget & forecasts of GAIN Pakistan office budget.
- Coordinate with bank on submission of documents required for bank internal compliance.
- Prepare quarterly funds request and submit for review and approval after checking projections submitted by program team.
- Coordination with health insurance company in relation to staff medical claims. Checking staff medical claims and submitting them to the health insurance company for further processing.
- Prepares office administrative contracts and related documents in accordance with GAIN standard contracting process. Coordinate with local vendors and service providers in relation to GAIN Pakistan office administration.
About You
The successful candidate should have a good working background and experience of working in an accountancy or internal audit capacity within the not for profit sector. You would have played an important role in the processing and finalising of key financial data and documents.
You will be a competent user of all Microsoft Office suite packages in particular Excel which you should be able to use at an intermediate/advanced level.
You will be a confident communicator with the ability to build key relationships easily as well as being able to relay complex data to internal and external stakeholders that are not familiar with accounting.
The starting gross salary on offer for this role is from (PKR) 1,940,772 - (PKR) 2,224,788 gross per annum, depending on experience.
GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.
We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.
The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition.
Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.
GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks.
By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries.
This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements.
Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.
Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.
For more detailed information please see the attached job description. To apply, follow the "Apply Now" link.
This advert closes on 24th May 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.
The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued.
We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.