Administrative Assistant

This vacancy has now expired, and is not accepting any new applications.

Please search for live opportunities or use the Register Interest facility to sign up for job alerts and/or leave your CV speculatively.

Location
Jakarta, Indonesia
Salary
Competitive

The Global Alliance for Improved Nutrition (GAIN) is searching for an Administrative Assistant in Indonesia to provide day to day administrative and program assistance in the general management of the office and support to the country programs.

GAIN is a Swiss-based foundation launched at the UN in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially those most vulnerable to malnutrition.

The Administrative Assistant will support office management and administration, petty cash management, procurement, logistic reporting and filing. Some specific responsibilities include:

  • Assisting in scheduling and planning for events and conference calls, making recommendations regarding meeting or equipment facilities. S/he will organize and coordinate meetings and calls including travel and hospitality for meeting attendees.
  • Coordinating domestic and international travel arrangements for staff and visitors, processing Travel Claims and arranging tickets, visas, hotels and revisions as required.
  • Inputting payments for suppliers, based on approval by relevant approvers and ensuring all documents are filed and maintained for auditing purposes.

Candidates for this position must possess effective oral and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside an organization. Additionally, they will be able to prioritize, multi-task, work well under pressure with frequent deadlines and be proactive with a commitment to quality and accuracy.

For more detailed information please see the attached job description and to apply, follow the "Apply Now" link.

 

Closing Date
9 August 2019